The Rolodex and the Filofax disappeared a while ago, but we’re still not all using the tools that make it easier to coordinate people and time.

I use Calendly to book various kinds of 1 on 1 discussions. I set it up to have access to certain windows in my calendar. Then, I just send the link (for example, to the 15-minute zoom call) and the other person can pick any time that works for them. Done. No back and forth.

I use Streamyard to have conversations with one or two people that can be recorded or broadcast live on social media. This is a great substitute for a live Zoom meeting where you’re asking your entire team to watch a conversation as it happens. By sending them a recording instead, they can watch it at their convenience and even speed it up or watch it again.

I have found that Doodle saves a ton of time when you’re trying to organize five or ten people to a coordinated live meeting or call. Instead of the endless circle of guesses, there’s a simple grid and people vote for what’s workable. It’s still not seamless, but it works.

Shared workspaces like Google Drive and Lucid are a dramatic improvement over sending docs and back and forth. There’s really no comparison.

And Zapier is next-level when it comes to moving information, regularly, from one digital silo to another. It takes a few minutes to set up, but then saves a huge amount of time, allowing you to get back to what you’re really here to do.

Also Figma, which is generally used for laying out websites but is a powerful tool for graphic collaboration. If you’re a Figma nerd, please let me know via this form. Thanks.

Don’t forget Discourse, when you and a group are ready to get serious about developing ideas and discussion in scalable ways.

Cooperation, connection and the power of being in sync is getting more important every day. We do better together.